The Role:
You will oversee the day-to-day running of the office while providing high-level administrative and organisational support across the business. This is a pivotal, hands-on role combining office management, administrative excellence, and PA support to senior staff. It would suit someone who thrives in a professional, detail-driven environment and takes pride in keeping everything running seamlessly.
Key Responsibilities:
- Office Administration & PA Support.
- General office administration and operational support.
- Extensive typing, formatting, and audio dictation of professional documents.
- Preparing reports and maintaining accurate records.
- Drafting formal correspondence, letters, emails, and terms of business.
- Raising and drafting invoices.
- Managing incoming calls, enquiries, and messages.
- Responding to website enquiries via the central inbox.
- Diary management, meeting coordination, and boardroom bookings.
- Supporting senior staff and the wider team day-to-day.
- Ordering stationery and managing office supplies.
- Handling all incoming and outgoing post.
- Assisting with basic IT and phone troubleshooting.
Office Management & Compliance:
- Overseeing the smooth day-to-day running of the office.
- Liaising with building management and external suppliers.
- Managing facilities, maintenance, and office-related issues.
- Coordinating compliance requirements (fire safety, PAT testing, etc.)
- Acting as Anti-Money Laundering (AML) Officer.
- Ensuring AML checks are completed and records maintained.
- Supporting ongoing regulatory and compliance processes.
Marketing & Property Administration:
- Coordinating marketing for available properties.
- Producing high-quality property brochures and marketing materials.
- Creating email campaigns (Mailchimp).
- Designing requirement flyers for clients and prospects.
- Uploading and maintaining property listings across relevant platforms.
- Liaising with portals to ensure accuracy of information.
About You:
- Previous experience in an Office Manager / PA / Team Assistant role (ideally within property or professional services).
- Exceptional typing speed and accuracy (audio dictation experience highly desirable).
- Meticulous attention to detail.
- Highly organised with the ability to multitask and prioritise.
- Confident communicator with a professional, polished approach.
- Proactive, hands-on, and happy working in a boutique office environment.
- Strong IT skills (Microsoft Office essential; Mailchimp advantageous).
Why Apply?
- Join a respected, boutique property consultancy in a prime Mayfair location.
- Be a key part of a collaborative and professional team.
- Varied, fast-paced role with real responsibility.
- Competitive salary of £50,000–£55,000.
For more information or to apply, please contact Emma Conway at Collins Property Recruitment.
If this role isn’t quite right but you know someone suitable, we offer £300 in vouchers for any successful referral.
